1. The distinction between work space: Organization expert Peter Walsh said, every professional person to ask yourself, I think what to do in the office space to meet my needs? After establishing the goals that you want and need to use, set the area in accordance with your daily function. You may need to set up a work area for your computer, set up a library area, set up a storage area for your office supplies, and set up an archive for your file. This lays the foundation for the efficient use of space.
2 keep the items you need at hand: you should keep the items you need right away. Boxes of pens, piles of papers, and old coffee cups should be cleared away. And, by reducing the number of essentials, you can get your desk out of visual clutter. For most people, this means placing a computer monitor and keyboard, telephone, two pens, a laptop, a light and a family photo in your most common office space. Office supplies, written documents and personal items should be placed in the area you are good for them.
3 the establishment of boundaries: the problem is not in space, but in too many things. From the beginning, you have to set limits on the number of items you can tolerate. Give yourself placed a bookshelf, until the bookshelf full time, every time you add a new book, take a book, keep the boundaries. The same applies to files. When your cabinets are overwhelmed, you need to clean up files and throw away the written documents you don't need. Long term maintenance is as important as your original plan.
4 clean up your universal drawer: most people throw objects in the desk drawer, and then these things disappear in their sight. But after a while, they didn't know what to put in the drawer, even when they opened the drawer. Is proposed with drawer lattices, specify a region for all things, such as separate compartments for paper clips and rubber bands, each had six week check again to put in the wrong place or not things up. You need to write this on your calendar so you can keep the appointment.
5 don't put your email as a job: most of us are overwhelmed by email, and we're too frequent in your inbox as a job listing. Digital garbage, like real garbage, makes people feel nervous and consumes energy. Sorting out your inbox is similar to cleaning up your paper files, whether it's a folder or a task in the software. For example, don't disorderly labeled email, but use outlook or entourage instruction set to remind, then follow up.
6 simplify desktop icons: every morning, your office should welcome your arrival and inspire you to do your job well. Including your computer, which is an essential tool for modern employees. The computer screen with a confusing icon will give you a stress hormone, so you can't find anything. Instead, you have to create a logical digital file system that reduces your desktop icons to just a few. The same token, clean up the display of the convenience of the stick and tips, because these things will distract you from the work of attention.
7. The installation of the hanging hook: If personal items not far away from the floor and the table, put in a particular position, they will soon drown the space. Install the hook on the office or compartment wall to hang the coat. Taking into account the visual effects, for your bag, coat and umbrella with a separate hook, to develop the habit of hanging items every day. In so doing, your colleagues and guests don't need to cross your purse or sit on your coat.
8 use a basket or drawer to store short-term items: even the most perfect arrangement, there may be excess items. First of all, to know yourself and your plans. You may need to store the area for a short time. Maybe you'll get a journal or a subscription. You can put these items in the basket and clean them out regularly. Similarly, if you often carry sports bags or replace the shoes, can be placed in the designated drawer or cupboard, convenient to take out.
9 regular disinfection: even if you keep it clean and tidy, you also need to prevent the accumulation of dirt, dirt, food stains and fingerprints. You may never aware of this, so from now on, regular use disinfecting wipes, weekly cleaning a your desk, telephone, keyboard and display. This habit will force you to clean up the scattered files and stored refuse.
Contact editor: Wang Xiaodong wangxiaodong@cbnet.com.cn